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Virtual Board Meetings are a wonderful alternative to meetings in person. They provide a flexible, efficient way for non-profit organizations to engage their boards and directors without having to make arrangements for travel or schedule busy schedules. The transition from in-person to virtual meetings isn’t without difficulties. To ensure a productive and engaging board meeting, non-profit leaders should follow a few simple guidelines to ensure that things run smoothly.

Keep the meeting focused on the agenda.

When a virtual meeting is being conducted it’s easy to drift off topic or lose interest in the discussion. It’s crucial that the participants remain focused on the agenda, and that board members don’t stray away from the agenda. It’s also beneficial for organizations to keep track of their virtual meetings and distribute minutes of meetings following each meeting’s conclusion.

Increase Engagement of Attendees

It is crucial that nonprofits keep high levels of engagement with board members when they transition to a virtual meeting format. Meetings can be tense and uncomfortable when attendees struggle to connect with one on a platform that is digital. To prevent this from happening, the head of the board should establish the tone and the atmosphere for every meeting. They should also establish rules for participation and communication.

One of the biggest hurdles for virtual meetings is to avoid the most dreaded « zoom fatigue ». Meetings that are too long can cause attendees to feel fatigued and disconnected. To reduce the duration of a virtual meeting and to help attendees stay involved it is essential that presenters read their slides and videos before the meeting is conducted, as well as to encourage attendees to take brief breaks between sessions.